Home › Free tools › Procurement File Completeness Checker
Procurement File Completeness Checker
Review a single procurement file for goods, works, non-consulting or consulting services under a donor-financed project. Mark each record as Ready, Partly, Missing or N/A to see what a reviewer or auditor would flag. You get a prioritised gap list, a document request memo and a draft management response.
- Checklist
- 15 min
- Free
- Saved in your browser
Who it is for
- Procurement specialists in project implementation units
- Procurement officers in ministries and agencies
- Project managers preparing for prior or post review
- Finance staff checking files before contract payments
- Internal and external auditors sampling contracts
What you get
- A completeness score for the file, stage by stage
- A prioritised list of missing or incomplete records
- A document request memo for the file owner
- A short management response draft for review findings
- Links to the official procurement framework
Questions
What types of contracts does this checker cover?
It covers goods, works, non-consulting services and consulting services procured under donor-financed projects. Mark items that do not apply to your method as N/A.
Can I use it for projects not financed by the World Bank?
Yes. The stages are common to most multilateral and bilateral financiers, but you should always check the specific procurement rules named in your financing agreement.
When is the best time to check a procurement file?
Check it at contract signature, before major payments and again at completion. Regular checks make prior reviews, post reviews and audits much easier.
What do I get at the end?
You get a prioritised list of gaps, a document request memo for the file owner and a draft management response you can adapt for review or audit findings.
Based on
This is a guidance tool, not an official review form; always follow the procurement regulations that apply to your project and the current version of your financing agreement.