نقبل طلبات التقديم لهذا الدور تحسباً لفرص مستقبلية. وهو ليس وظيفة شاغرة حالياً.
عن الدور
The Administrative Assistant keeps Risalat's day-to-day operations organised: correspondence, records, scheduling and support for programmes and consulting assignments. It is a practical role for an organised person who enjoys making things run smoothly for an international team.
Our programmes bring together participants, facilitators and venues across many cities, and our consulting work involves tight deadlines. Reliable administration lets the team focus on quality for the institutions we serve. Terms, hours and location are agreed individually.
المسؤوليات
- Manage shared inboxes and route enquiries to the right colleagues.
- Keep accurate records of participants, invoices requested and documents sent.
- Schedule meetings across time zones and prepare simple agendas.
- Prepare letters, invitation letters for visa support and standard documents.
- Support programme logistics with the operations team.
- Update records in the website administration and shared drives.
- Prepare simple reports and trackers in Excel or Google Sheets.
- Handle personal data carefully and confidentially.
- Support the team with ad hoc tasks during busy periods.
المخرجات ومقاييس النجاح
- Organised inboxes and timely routing of enquiries.
- Accurate, up-to-date records and trackers.
- Prepared documents and correspondence.
- Well-scheduled meetings with clear notes.
- Smooth administrative support for programmes.
ما الذي نبحث عنه
أساسي
- Experience in an administrative or office support role.
- Very good organisation and attention to detail.
- لغة إنجليزية واضحة كتابةً ومحادثةً.
- Confident use of email, Word and Excel or Google Workspace.
- Discretion with personal and client information.
- Ability to manage several tasks and deadlines.
مرغوب فيه
- Experience in training, events or international organisations.
- Familiarity with WordPress or a CRM.
- An additional language.
الأدوات والمهارات
ما الذي ستكسبه
- Experience of an international training and consulting operation.
- Exposure to programmes in many cities.
- Opportunities to take on more responsibility as the role develops.
- Learning from colleagues across operations, content and consulting.
كيف نعمل
Employment terms, hours and work location (remote, hybrid or office) are agreed individually and confirmed in writing.
يُتفق كتابياً على المهام وساعات العمل والأتعاب والمخرجات والموقع قبل بدء العمل. ولا يضمن هذا الإعلان الاختيار أو الحصول على عمل مدفوع الأجر أو حداً أدنى من المهام. ويجب على المتقدمين العاملين لدى جهات أخرى الالتزام بسياسات جهات عملهم والإفصاح عن أي تضارب في المصالح.
آلية الاختيار
- قدّم طلبك عبر الإنترنت مع سيرتك الذاتية.
- We review experience and organisation skills.
- An interview, which may include a short practical task.
- مراجع وعرض مكتوب في حال الاختيار.
نقيّم كل طلب بحسب الصلة وإثبات العمل واحتياجات المشاريع الحالية.
أسئلة
هل يمكن أداء هذا الدور عن بُعد؟
Remote or hybrid arrangements are possible; the location is agreed individually.
Which software will I use?
Email, Google Workspace or Microsoft 365, Excel trackers and the website administration.
هل هذه وظيفة شاغرة مفتوحة؟
The page shows the current status. You can apply now to be considered when the role opens.