Aceptamos candidaturas a este puesto para futuras vacantes. Actualmente no es una vacante activa.
Sobre el puesto
The Administrative Assistant keeps Risalat's day-to-day operations organised: correspondence, records, scheduling and support for programmes and consulting assignments. It is a practical role for an organised person who enjoys making things run smoothly for an international team.
Our programmes bring together participants, facilitators and venues across many cities, and our consulting work involves tight deadlines. Reliable administration lets the team focus on quality for the institutions we serve. Terms, hours and location are agreed individually.
Responsabilidades
- Manage shared inboxes and route enquiries to the right colleagues.
- Keep accurate records of participants, invoices requested and documents sent.
- Schedule meetings across time zones and prepare simple agendas.
- Prepare letters, invitation letters for visa support and standard documents.
- Support programme logistics with the operations team.
- Update records in the website administration and shared drives.
- Prepare simple reports and trackers in Excel or Google Sheets.
- Handle personal data carefully and confidentially.
- Support the team with ad hoc tasks during busy periods.
Productos e indicadores de éxito
- Organised inboxes and timely routing of enquiries.
- Accurate, up-to-date records and trackers.
- Prepared documents and correspondence.
- Well-scheduled meetings with clear notes.
- Smooth administrative support for programmes.
Qué buscamos
Esencial
- Experience in an administrative or office support role.
- Very good organisation and attention to detail.
- Inglés claro, oral y escrito.
- Confident use of email, Word and Excel or Google Workspace.
- Discretion with personal and client information.
- Ability to manage several tasks and deadlines.
Deseable
- Experience in training, events or international organisations.
- Familiarity with WordPress or a CRM.
- An additional language.
Herramientas y competencias
Qué obtiene
- Experience of an international training and consulting operation.
- Exposure to programmes in many cities.
- Opportunities to take on more responsibility as the role develops.
- Learning from colleagues across operations, content and consulting.
Cómo trabajamos
Employment terms, hours and work location (remote, hybrid or office) are agreed individually and confirmed in writing.
Los encargos, el horario de trabajo, los honorarios, los entregables y la ubicación se acuerdan por escrito antes de comenzar el trabajo. Esta oferta no garantiza la selección, un trabajo remunerado ni un número mínimo de encargos. Los candidatos empleados en otra entidad deben cumplir las políticas de su empleador y declarar los conflictos de intereses.
Proceso de selección
- Postule en línea con su CV.
- We review experience and organisation skills.
- An interview, which may include a short practical task.
- Referencias y una oferta por escrito en caso de ser seleccionado.
Evaluamos cada candidatura según su pertinencia, el trabajo demostrado y las necesidades actuales de los proyectos.
Preguntas
¿El puesto es remoto?
Remote or hybrid arrangements are possible; the location is agreed individually.
Which software will I use?
Email, Google Workspace or Microsoft 365, Excel trackers and the website administration.
¿Se trata de una vacante abierta?
The page shows the current status. You can apply now to be considered when the role opens.