Aceitamos candidaturas para esta função tendo em vista futuras vagas. De momento, não se trata de uma vaga ativa.
Sobre a função
The Administrative Assistant keeps Risalat's day-to-day operations organised: correspondence, records, scheduling and support for programmes and consulting assignments. It is a practical role for an organised person who enjoys making things run smoothly for an international team.
Our programmes bring together participants, facilitators and venues across many cities, and our consulting work involves tight deadlines. Reliable administration lets the team focus on quality for the institutions we serve. Terms, hours and location are agreed individually.
Responsabilidades
- Manage shared inboxes and route enquiries to the right colleagues.
- Keep accurate records of participants, invoices requested and documents sent.
- Schedule meetings across time zones and prepare simple agendas.
- Prepare letters, invitation letters for visa support and standard documents.
- Support programme logistics with the operations team.
- Update records in the website administration and shared drives.
- Prepare simple reports and trackers in Excel or Google Sheets.
- Handle personal data carefully and confidentially.
- Support the team with ad hoc tasks during busy periods.
Resultados e indicadores de sucesso
- Organised inboxes and timely routing of enquiries.
- Accurate, up-to-date records and trackers.
- Prepared documents and correspondence.
- Well-scheduled meetings with clear notes.
- Smooth administrative support for programmes.
O que procuramos
Essencial
- Experience in an administrative or office support role.
- Very good organisation and attention to detail.
- Inglês claro, escrito e falado.
- Confident use of email, Word and Excel or Google Workspace.
- Discretion with personal and client information.
- Ability to manage several tasks and deadlines.
Preferencial
- Experience in training, events or international organisations.
- Familiarity with WordPress or a CRM.
- An additional language.
Ferramentas e competências
O que ganha
- Experience of an international training and consulting operation.
- Exposure to programmes in many cities.
- Opportunities to take on more responsibility as the role develops.
- Learning from colleagues across operations, content and consulting.
Como trabalhamos
Employment terms, hours and work location (remote, hybrid or office) are agreed individually and confirmed in writing.
As missões, o horário de trabalho, os honorários, os resultados a entregar e o local são acordados por escrito antes do início do trabalho. Este anúncio não garante a seleção, trabalho remunerado nem um número mínimo de missões. Os candidatos empregados noutras entidades devem cumprir as políticas do seu empregador e declarar eventuais conflitos de interesses.
Processo de seleção
- Candidate-se online com o seu CV.
- We review experience and organisation skills.
- An interview, which may include a short practical task.
- Referências e uma proposta escrita, se for selecionado.
Avaliamos cada candidatura em função da relevância, do trabalho demonstrado e das necessidades atuais dos projetos.
Perguntas
A função é remota?
Remote or hybrid arrangements are possible; the location is agreed individually.
Which software will I use?
Email, Google Workspace or Microsoft 365, Excel trackers and the website administration.
Trata-se de uma vaga em aberto?
The page shows the current status. You can apply now to be considered when the role opens.