Nous acceptons les candidatures à ce poste pour de futures ouvertures. Il ne s'agit pas d'un poste vacant à l'heure actuelle.
À propos du poste
The Administrative Assistant keeps Risalat's day-to-day operations organised: correspondence, records, scheduling and support for programmes and consulting assignments. It is a practical role for an organised person who enjoys making things run smoothly for an international team.
Our programmes bring together participants, facilitators and venues across many cities, and our consulting work involves tight deadlines. Reliable administration lets the team focus on quality for the institutions we serve. Terms, hours and location are agreed individually.
Responsabilités
- Manage shared inboxes and route enquiries to the right colleagues.
- Keep accurate records of participants, invoices requested and documents sent.
- Schedule meetings across time zones and prepare simple agendas.
- Prepare letters, invitation letters for visa support and standard documents.
- Support programme logistics with the operations team.
- Update records in the website administration and shared drives.
- Prepare simple reports and trackers in Excel or Google Sheets.
- Handle personal data carefully and confidentially.
- Support the team with ad hoc tasks during busy periods.
Livrables et indicateurs de réussite
- Organised inboxes and timely routing of enquiries.
- Accurate, up-to-date records and trackers.
- Prepared documents and correspondence.
- Well-scheduled meetings with clear notes.
- Smooth administrative support for programmes.
Ce que nous recherchons
Essentiel
- Experience in an administrative or office support role.
- Very good organisation and attention to detail.
- Anglais clair à l'écrit comme à l'oral.
- Confident use of email, Word and Excel or Google Workspace.
- Discretion with personal and client information.
- Ability to manage several tasks and deadlines.
Souhaité
- Experience in training, events or international organisations.
- Familiarity with WordPress or a CRM.
- An additional language.
Outils et compétences
Ce que vous y gagnez
- Experience of an international training and consulting operation.
- Exposure to programmes in many cities.
- Opportunities to take on more responsibility as the role develops.
- Learning from colleagues across operations, content and consulting.
Notre méthode
Employment terms, hours and work location (remote, hybrid or office) are agreed individually and confirmed in writing.
Les missions, horaires, honoraires, livrables et lieux de travail sont convenus par écrit avant le début des travaux. Cette annonce ne garantit ni une sélection, ni un travail rémunéré, ni un nombre minimal de missions. Les candidats employés ailleurs doivent respecter les politiques de leur employeur et déclarer tout conflit d'intérêts.
Processus de sélection
- Postulez en ligne avec votre CV.
- We review experience and organisation skills.
- An interview, which may include a short practical task.
- Références et offre écrite en cas de sélection.
Nous évaluons chaque candidature selon sa pertinence, les réalisations démontrées et les besoins actuels des projets.
Questions
Le poste est-il en télétravail ?
Remote or hybrid arrangements are possible; the location is agreed individually.
Which software will I use?
Email, Google Workspace or Microsoft 365, Excel trackers and the website administration.
S'agit-il d'un poste ouvert ?
The page shows the current status. You can apply now to be considered when the role opens.