Capability and practice
The team may need applied learning or coaching: practical work on its own files, so people can apply the rules and methods with confidence.
Home › Free tools › Procurement File Completeness Checker
Procurement File Completeness Checker
Review a single procurement file for goods, works, non-consulting or consulting services under a donor-financed project. Mark each record as Ready, Partly, Missing or N/A to see what a reviewer or auditor would flag. You get a prioritised gap list, a document request memo and a draft management response.
- Checklist
- 15 min
- Free
- Sources checked October 2026
Who it is for
- Procurement specialists in project implementation units
- Procurement officers in ministries and agencies
- Project managers preparing for prior or post review
- Finance staff checking files before contract payments
- Internal and external auditors sampling contracts
What you get
- A completeness score for the file, stage by stage
- A prioritised list of missing or incomplete records
- A document request memo for the file owner
- A short management response draft for review findings
- Links to the official procurement framework
How this tool works
- Built on
- World Bank Procurement Framework and Procurement Regulations for IPF Borrowers
- Scoring
- Ready counts as 1, Partly as 0.5 and Missing as 0. Items marked N/A are left out. The score is the share of applicable items that are ready.
- Limitations
- Results depend on the information you enter and are not verified by Risalat. This tool does not replace MAPS, PEFA, World Bank or other formal assessment methodologies, or an independent review.
- Your data
- What you type stays in your browser unless you save it to a free account. We receive your name, email and summary only when you open your results.
- Sources checked
- October 2026 (checked every month)
- Team or organisation
- With a free account you can invite colleagues from each department to answer the same questions. You get a consolidated dashboard: scores by area and department, where colleagues disagree, priority gaps and an action plan. Anonymous mode hides names and groups departments with fewer than 3 responses.
Need a verified result? Ask for an independent assessment by Risalat.
Programmes that build these skills
Upcoming programmes whose content matches the areas this tool measures. Your results show which fit your weakest areas.
ProgrammeProcurement, Contract Management & Effective Negotiation TrainingSofia · 1 Feb 2027ProgrammeAdvanced Strategic Procurement Planning, Tendering, Bidding and Award Management TrainingBali · 22 Feb 2027ProgrammeStrategic Procurement Planning and Tender Evaluation Training in HanoiHanoi · 1 Feb 2027
Nothing here for your exact need? Ask for an in-house programme built around your gaps, or browse all programmes.
Questions
What types of contracts does this checker cover?
It covers goods, works, non-consulting services and consulting services procured under donor-financed projects. Mark items that do not apply to your method as N/A.
Can I use it for projects not financed by the World Bank?
Yes. The stages are common to most multilateral and bilateral financiers, but you should always check the specific procurement rules named in your financing agreement.
When is the best time to check a procurement file?
Check it at contract signature, before major payments and again at completion. Regular checks make prior reviews, post reviews and audits much easier.
What do I get at the end?
You get a prioritised list of gaps, a document request memo for the file owner and a draft management response you can adapt for review or audit findings.
Based on
Sources checked: October 2026. We check the official sources every month.
This is a guidance tool, not an official review form; always follow the procurement regulations that apply to your project and the current version of your financing agreement.