Risalat Diagnostic Centre · Free self-assessment

Procurement Maturity Assessment

Assess how mature your procurement function is — from planning and tendering to contract management, integrity and e-procurement — and see where to strengthen first.

For: Procurement units, PIUs and finance and audit teams30 questions · 6 areasAbout 10 minutesNo sign-up · answers stay on your device
01Answer honestlyThink about how things actually work today, not the manual.
02Watch your resultsScores and risks update as you answer.
03Review prioritiesSee which areas need attention first.
04Save & sharePrint or save the results as PDF for your team.

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01

Planning & Needs

Is procurement planned, budgeted and based on clear needs?

1.1Annual procurement plans are prepared and linked to the budget.
1.2Needs are defined with clear specifications or terms of reference before procurement starts.
1.3Market analysis informs the procurement method and packaging.
1.4Procurement plans are updated and published as needs change.
1.5Procurement timelines are realistic and tracked.
02

Tendering & Evaluation

Is competition open, fair and well documented?

2.1Standard bidding documents are used.
2.2Opportunities are advertised openly with enough time to bid.
2.3Evaluation committees use published, weighted criteria.
2.4Evaluators sign conflict-of-interest declarations.
2.5Evaluation reports are complete and justify the award.
03

Contract Management

Are contracts actively managed after award?

3.1Each significant contract has a named manager and a management plan.
3.2Delivery, quality and payments are tracked in a contract register.
3.3Variations are approved through a documented procedure.
3.4Supplier performance is evaluated at completion.
3.5Disputes are resolved through a defined process.
04

Integrity & Accountability

Are there checks against fraud, collusion and unfair awards?

4.1A complaints and review mechanism is available to bidders and works in practice.
4.2Red flags for fraud and collusion are monitored.
4.3Contract award information is published.
4.4Internal and external audits review procurement regularly.
4.5Sanctions and debarment rules are applied.
05

e-Procurement & Data

Are systems and data used to run and improve procurement?

5.1Procurement processes run through an e-procurement system.
5.2Procurement data is complete and can be analyzed.
5.3Staff are trained and supported to use the e-GP system.
5.4Suppliers can register and bid online.
5.5Data is used to monitor performance such as time, savings and competition.
06

Capacity & Organization

Does the function have the people, procedures and records it needs?

6.1Procurement staff have defined roles and required qualifications.
6.2Procurement is recognized as a professional function.
6.3Procurement staff receive regular training.
6.4A current procedures manual is in place and used.
6.5Records are complete, filed and audit-ready.

Recommended support

Areas marked Priority (two or more answers of “Not at all” or “Partly”) are highlighted below.

Priority

Planning & Needs

Procurement planning, specifications and market analysis.

Procurement, Supply Chain & Logistics programmes →
Priority

Tendering & Evaluation

Bid evaluation, standard documents and procurement methods.

Procurement, Supply Chain & Logistics programmes →
Priority

Contract Management

Contract management, variations and supplier performance.

Project & Contract Management programmes →Procurement, Supply Chain & Logistics programmes →
Priority

Integrity & Accountability

Procurement integrity, anti-corruption and audit.

Governance, Risk & Compliance programmes →Read: why procurement reforms rarely reduce corruption →
Priority

e-Procurement & Data

e-Government procurement, data analytics and digital transformation.

Procurement, Supply Chain & Logistics programmes →Technology programmes →Read: Rwanda's e-procurement success story →
Priority

Capacity & Organization

Procurement capacity building and institutional strengthening.

Procurement, Supply Chain & Logistics programmes →Start a Training Needs Assessment →

This is a self-assessment based on your own answers — a structured first read, not an audit, evaluation or certification. Your answers are not sent or stored anywhere; they stay in your browser and disappear when you leave the page. For an independent assessment — for example against international benchmarking approaches such as MAPS — Risalat can carry out a consultant-led procurement review.

Need a deeper, independent assessment?

Risalat experts can run a consultant-led review with document analysis, interviews and a full report.

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