Electronic Government Procurement Workshop in Seoul

Program Overview

Being attracted by the reported success of e-procurement in the private sector, government agencies all around the world have initiated the implementation of e-GP systems to help them reduce operational costs, exercise greater control over purchasing, and improve the image by mitigating corruption and fraud. Electronic government procurement, also known as e-GP, can overcome the barriers of time and space, increase the level of transparency in procurement processes, and widen access to new markets and information. E-GP is an innovative solution that incorporates information and communication technologies (ICT) and streamlines public procurement processes for greater efficiency and development. The Republic of Korea, which has an extremely well-versed procurement system, estimates that the implementation of an e-GP has provided a $6 billion economic benefit for both the government and its suppliers through efficiencies and both tangible and intangible cost savings.

Electronic Government Procurement Workshop in Seoul, Korea has been specifically designed to address the need for specialized knowledge and skills that are essential for the design and implementation of e-GP systems. The program builds upon the best practices and provides explicit apprehension of the world’s leading e-procurement solutions.

Target Audience

Electronic Government Procurement Workshop is the best suit for:

• Members of Government and Public Sector Agencies who are willing to employ e-GP
• Policy Makers and Government Officials who drive public procurement transformation initiatives
• IT division heads who are planning to work on the technical implementation of e-GP Systems
• C-Level Staff in Purchasing, Procurement, and Supply Management as well as Operations and Finance
• Project Heads and Managers
• Consultants and advisory members who work on e-GP reforms and approaches.

Program Objectives

Upon the successful completion of this workshop its delegates will be able to:

• Demonstrate a comprehensive understanding of the need and the importance of electronic government procurement
• Comprehend the legal, policy, and regulatory framework within which e-GP systems have to operate
• Suggest Valuable insights to facilitate the transition from traditional paper-based procurement systems to e-GP
• Participate in the Selection of the e-GP system and match its technical and functional specifications with state needs and objectives
• Enhance the capacity of the organization and support change management processes
• Elaborate on the costs and the value of e-GP reform
• Comprehend e-procurement risk management processes
• Employ international best practices in the implementation and roll-out of e-GP reform.

Program Contents

First Day

• Defining Electronic Government Procurement (e-GP)
• Importance of Public Procurement and Government Procurement
• The objectives and Key Measurable Benefits of Electronic Government Procurement
• Common Misconceptions on e-GP
• Electronic Government Procurement Reform and associated Challenges
• Policy, Legal, and Regulatory Framework
• Centralization, Decentralization, and Institutional Roles
• E-GP procurement processes, practices, and Operational Policies
• Signatures, Authentication, and Public-Key Infrastructure.

Second Day

• Strategic Considerations for Government Implementers
• The transition from Manual Procurement Process
• Choice of e-GP model
• Single VS Multiple Systems
• Selection of Software and Implications for Implementation
• How to Select a system
• Scalability, Flexibility, and Customization
• Data Considerations and Special Requirements
• Change Management and Capacity Development
• Sharing Country Experiences.

Third Day

• Readiness Assessment
• Risk Assessment and its Methodology
• Strategic and Architectural Alignments
• Costs and Values
• Using Comparison Chart and Standardized Indicator
• Responses, Exceptions, and Detailed Analysis
• Developing an e-GP procurement strategy
• Leadership and Institutional Structure
• The Project Management Unit
• A Phased Approach and Piloting
• Functional and Technical Specifications
• System Availability Issues and the terms of use
• Liabilities and Bid Securities.

Fourth Day

• Risk Management, Monitoring, and Evaluation
• Examples of e-Government Procurement Implementations
• Spend Analysis: Acquisition Quadrant and Leverage Quadrant
• Spend Analysis: Strategic Quadrant and Technical Quadrant
• Procurement Web Portal
• Procurement MIS
• Interactive Bid forms and Standardized Procurement Documents
• Security: Encryption of Bids and Authentication
• Security: Governance and Public-Key Infrastructure
• Authorization, Confidentiality, Non-repudiation, and Integrity.

Fifth Day

• User Security and Administration
• User Profile and Authorization Management
• Server Certificate, Storage, and Time Stamping
• Reporting, Logging, and Monitoring
• Search Engine and Technical Interoperability
• Application Interfaces and Technical Standards
• Multilingual Requirements
• Usability and Online Help
• Risk Management: Reliability, Scalability, and Availability
• Risk Management: Performance Assessment
• Hardware
• E-GP from a supplier perspective.

Sixth Day

Full-Day Study and Exposure Tour

Translating Theory into Successful Practice – Korea’s Award-Winning e-GP System

Sharing the Best practices and Knowledge on Electronic Government Procurement (e-GP) of the Republic of Korea.

The exposure includes:

• Korean e-GP system Demonstration and Presentation
• Meetings with the Representatives of Governing Bodies
• The History of KONEPS Development
• The Structure of KONEPS and the Drivers to Success
• How has Korea assisted other nations to adopt e-GP.

Quick Facts about Korea’s e-GP

The Republic of Korea has been well-known for its advanced electronic government procurement system. The country has an extended history of dealing with e-GP and has demonstrated remarkably affluent practice in e-governance. Korea successfully established and started the Korea ON-line E-Procurement System as early as the year 2002. As a result, the state dramatically enhanced transparency and fairness in the government procurement administration.

KONEPS is a comprehensive G2B e-Procurement platform not only for centralized procurement but also for more than 50 thousand public agencies (national agencies, local governments, public organizations, etc.) and over 340 thousand suppliers. It is also a single repository of vendor data for the entire public organization. With just a one-time registration with KONEPS, businesses can participate in all bidding opportunities. The transaction volume of KONEPS reached a whopping 102.8 trillion in 2019, a threefold from 36 trillion when it was first launched. The Republic of Korea ranks within the top 5 for e-government procurement.

Korea’s e-GP system has been an example to look up to for many countries including Jordan, Cameroon, Tunisia, Rwanda, Vietnam, Mongolia, and Costa Rica.

Program Methodology

Electronic Government Procurement Workshop is highly synergetic and encourages the active participation of all delegates. Particular emphasis is made on the practical application of the material covered. The program involves guest speakers and subject-matter experts and provides an all-inclusive coverage of every detail that is essential for e-GP implementation. Along with the formal presentations, the workshop will feature numerous case studies, brainstorming, Q&A sessions, and group activities. The last day of the program will be dedicated to translating theory into practice. The delegates will be able to gain an in-depth knowledge of Korea’s e-GP system, its success story, challenges, and implications for the future.